Online Collaboration in Projects

Supply Chain Collaboration with Microsoft and 4PS

Quality and efficiency in a project depend on good collaboration. The customer wants value for money, or, in other words, good quality at an attractive price.

A central location for sharing project information that can be accessed by the chain partners involved is indispensable in projects. This is why 4PS has developed the 4PS Document Portal for construction, mechanica and electrical and civil engineering companies in particular – a location where:

• you can always find the right document version.
• the right project information is always available.
• you gain insight into the progress, action status and outstanding issues.

As this solution is based on the reliable Microsoft SharePoint, you can create a unique site per project, so that you and your colleagues always have access to the right information anywhere. All you need is a browser.

Logging Hours Online

Many project organisations still use time reports. The site manager records the hours of the team, after which a colleague at the office copies these hours into the bookkeeping package manually. To our knowledge, hours have always been assigned to projects in this way.

But is it the most efficient way? We do not think so and, therefore, we developed the 4PS Timesheet Portal, specifically intended for people who do not have access to or do not have a licence for the bookkeeping package.

Anytime and Anywhere

Using the 4PS Timesheet Portal, your staff can fill in their timesheets online at the construction site, on the way to work or at the office. As standard, all employees are shown the projects they are involved in and can post their hours with a simple mouse click. A web-based timesheet application also provides the option to obtain a clear overview of leave records.

‘Relieving customers of any non-core activities and reaping the rewards to boot? These are the aims of the 4PS Service Portal. Insight into the call, initiating the right actions quickly, and sharing the performance with your customer afterwards.’

Two-way Traffic

Your customers can use the 4PS Service Portal to submit a call quickly and easily. The calls are received directly in 4PS Construct, reducing the number of phone calls per day for your service coordinator drastically. Additionally, you always have an up-to-date overview of the planned and current service orders.

Customers can view the status of their call. Especially if the solution is combined with 4PS Mobile, you can give your customer an exact estimate of the field service employee’s time of arrival.