4PS ERP software solutions for construction, installation and civil engineering companies

Supply Chain Collaboration with Microsoft and 4PS

Quality and efficiency in a project depend on good collaboration. The customer wants value for money, or, in other words, good quality at an attractive price.

A central location for sharing project information that can be accessed by the chain partners involved is indispensable in projects. This is why 4PS has developed the 4PS Document Portal for construction, mechanica and electrical and civil engineering companies in particular – a location where:

you can always find the right document version.
the right project information is always available.
you gain insight into the progress, action status and outstanding issues.

As this solution is based on the reliable Microsoft SharePoint, you can create a unique site per project, so that you and your colleagues always have access to the right information anywhere. All you need is a browser.

From Unstructured to Structured Data

A project site can be created for every project in 4PS Construct. At the click of a button, you can generate such a project site, including the proper rights for the project members involved. Every project site is divided into subsites, each with their own document library.

Depending on his or her rights, a person can visit one or several subsites or libraries. You can indicate if this person has read-only rights or is also authorised to make changes.

The 4PS Document Portal is a standard portal with a development agenda. You continue to benefit from innovation without the drawbacks of tailor-made solutions.

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Logging Hours Online

Many project organisations still use time reports. The site manager records the hours of the team, after which a colleague at the office copies these hours into the bookkeeping package manually. To our knowledge, hours have always been assigned to projects in this way.

But is it the most efficient way? We do not think so and, therefore, we developed the 4PS Timesheet Portal, specifically intended for people who do not have access to or do not have a licence for the bookkeeping package.

Anytime and Anywhere

Using the 4PS Timesheet Portal, your staff can fill in their timesheets online at the construction site, on the way to work or at the office. As standard, all employees are shown the projects they are involved in and can post their hours with a simple mouse click. A web-based timesheet application also provides the option to obtain a clear overview of leave records.

After the hours have been approved by the manager, they are transferred to 4PS Construct. The administration can perform a last check before finalising the closing.

With the 4PS Timesheet Portal, it is easier for employees of construction, mechanical and electrical and civil engineering companies to post their hours. Additionally, the chance of errors (caused by copying information manually) is reduced, and the 4PS Timesheet Portal saves you a lot of time.

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‘Relieving customers of any non-core activities and reaping the rewards to boot? These are the aims of the 4PS Service Portal. Insight into the call, initiating the right actions quickly, and sharing the performance with your customer afterwards.’

Two-way Traffic

Your customers can use the 4PS Service Portal to submit a call quickly and easily. The calls are received directly in 4PS Construct, reducing the number of phone calls per day for your service coordinator drastically. Additionally, you always have an up-to-date overview of the planned and current service orders.

Customers can view the status of their call. Especially if the solution is combined with 4PS Mobile, you can give your customer an exact estimate of the field service employee’s time of arrival.

That Is What We Call Service!

After the response to a call has been completed, feedback on the performance can be given via the Service Portal. It enables you to extend your services and offers you the option of being in contact with your customer at all times. Communication has never been this easy!

Some Functionality:

It is up to you to decide which information you want to share with your customers;
Customers can add an image or document to their call;
The portal can be adjusted to your house style, giving you the possibility to represent your brand to customers.

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Optimum Collaboration

The 4PS Subcontractor Portal enables your back office (4PS Construct) to communicate digitally with your subcontractors’ back offices. This makes the large flow of paper documents that have to be sent by post a thing of the past and makes collaboration quicker, cheaper, more complete and thus better!

Exchanging Information: Easy and Transparent

Via the 4PS Subcontractor Portal, you can make orders, status updates and invoices available to your subcontractors. Furthermore, subcontractors are better able to keep you abreast of progress and supply you with any reports.

A Glance Behind the Scenes

The Subcontractor Portal is the ideal means of communication between your collaboration partners and, in summary, has the following functionality:

Sharing project information
Adding comments
Monitoring process and reporting
Uploading and downloading documents

In short: with the 4PS Subcontractor Portal, you always have access to the right information and can always adjust your pace.

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Online Collaboration in Projects

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