Your business process in control

Integral Relationship Management

People are at the basis of every project, including people responsible for marketing and sales for your company, as well as your customers. Relationship management is important. 4PS offers CRM for the construction, civil engineering or mechanical and electrical industry as an integral part of your ERP solution (4PS Construct).

You only need to record the data on your relations, customers, vendors and other parties involved once and you can use these throughout the application later. Additionally, the data can be accessed from any location with any type of device, which comes in handy when you are on the go.

Microsoft Office and Skype are fully integrated, enabling you to contact your relations from the application easily, generate quotes from the information of the estimate process quickly, etc.

Access to Your Documents, Anytime and Anywhere

Companies like yours create and receive a huge number of documents. Access to your documents anytime and anywhere, however, needs to be safe, easy and organised.

Quick access for internal or external employees to quotes, invoices, e-mails with attachments, specifications, drawings and purchase orders is foremost in the 4PS applications.

The integrated search functionality ensures that your documents are found in an instant.

Along with document storage and management, you can add your own house style to a document with 4PS Construct, and a host of standard templates are available.

Estimate Software from 4PS for the Construction Sector

Thorough estimates are required before a project is realised. This is where our tailor-made estimate software comes in. There are three estimate modules to choose from, each of which is an integral part of 4PS Construct:

• 4PS Estimate software for construction companies
• 4PS Estimate software for installation companies
• 4PS Estimate software for civil engineering companies (RAW methodology)

Clear Insight into the Budget

The budget is the core of project control and is, therefore, essential for project engineers. The 4PS software for project engineering helps you create this insight. The original budget (the defining budget) is fixed and will always apply as the point of departure. Changes in execution are managed with budget adjustments and/or additional or less work. In this way, everything remains clear and transparent and the original budget remains unaffected.

A budget arises from the estimate, consisting of elements, cost types and cost objects. You can decide which detail you want to use, which one can vary per project. 

Your Profit Starts with a Strategic Purchase

4PS Construct provides support for all operational, tactical and strategic purchasing processes. The purchasing module has comprehensive possibilities for comparing vendors with each other, generating advisory proposals, looking at stocks and offering you a first means to achieve a positive result.

From the budget, you generate quote requests with the vendors you have chosen. You can cluster purchase requests across the projects and gain a purchase benefit into the bargain. Purchase requests can be digitised with your local standards.

4PS has many standard templates for request letters, thank you letters and reports. Additionally, you can assess vendors on KPIs that you consider relevant. A workflow in 4PS Construct ensures quick and efficient approval (if required) of purchase advice orders.

Support in Project Construction

The project can be generated from the acquisition phase, in which much data is produced, whether or not at the construction site, and on which you want to have a grip: actual hours, slips, settlement statements, progress levels, prognoses, used materials. Data you want to use for controlling purposes, but how?

Via the Site Manager Form (SMF), the site manager or project manager enters his/her data, after which you have direct insight into the data. This is possible on any device, provided that an internet connection is available. Hours can be entered in different ways: normal hours, overtime hours, leave registration, direct and indirect hours. Functionality is available for each type, and employees can post hours to the right project and the right cost object from any location, either directly in 4PS Construct or via the 4PS Timesheet Portal.

A Grip on Your Project

4PS software for Project Control is what really matters. The 4PS Project Control module offers you the possibility of getting a 360° overview of one or all of your projects. In these overviews, the budget hours and costs can be compared with the actual hours and costs. To determine the result, you can use recorded progress levels, forecasts and revenues.

With the integration of Microsoft PowerBI and Office365, you can share queries and dashboards with those involved easily. By the way, these dashboards are available as standard.

In addition to the control lists for the current period, the historic overviews can be retrieved.

BIM Integral in Your ERP

It is impossible to imagine our current construction and installation culture without the Building Information Model (BIM). This model is where all the information from the design, construction, management and maintenance phases of a location comes together. In this integral model, the parties involved can collaborate in realising a project.

However, almost every BIM model is separate from the ERP software in the construction company, which causes a lot of extra work. Information is maintained at two locations, which increases the risk of errors and failure costs, the very thing that BIM seeks to prevent.

Decent and Reliable Bookkeeping

Microsoft Dynamics NAV includes a powerful financial administration solution. Whether it is applied to posting, processing, consolidating or digitising, the possibilities are comprehensive and very user-friendly.

The financial process provides the following functionalities: CIS management, applications and retentions, CRM, ledger, journals, VAT, multiple administrations, budgets, fixed assets, multiple currencies, dimensions, prognoses, mutual current account entries, liquidity forecasts, reporting schemes, importing bank statements and many others.

Thorough Maintenance 

Along with the ‘normal’ project module, 4PS has a special module for Management and Maintenance. We offer the right software for both long-term maintenance contracts (preventive) and ad hoc breakdown calls (corrective).

The entire process is automated, from the customer’s call to the invoice to the customer. With this module, the call is processed more quickly and you save time and costs as the risk of errors is reduced and not all details need to be copied manually. Additionally, the intuitive service planning of 4PS ensures you always send the right person to do the right job.

By using the 4PS Collaboration model, you benefit from functionality for all processes in a Service and Maintenance company.

Good Tools...

A project cannot be completed if the proper plant items are not available. These can be found at any construction site or project location. The plant department in your company always faces several challenges:

• Where are my plant items?
• What do my plant items cost?
• What is the revenue of my plant items?
• Do they comply with the  industry standards?

The software for plant management is an integral part of the 4PS modules and has been designed specifically to manage and run your plant and tools. With this software it is easy to register plant items and charge them to projects, maintain your inspection administration, and process the depreciation of your plant.